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Microsoft Access - Level 1

  • Length 1 day
Course overview
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Why study this course

The skills and knowledge acquired in this Microsoft Access course are sufficient to be able to create database systems, enter, edit and delete data in database files, produce information in forms and reports, and generate queries on the data.

You may also be interested in our Microsoft Access - Level 2 and Level 3 courses which cover more advanced topics such as data validation, complex queries, macros, multi-table databases, and automating processes.

Note: Access 2016, Access 2019, Access 2021, and Access 365 are all desktop application versions of Microsoft Access. Access 2016, Access 2019, and Access 2021 are the perpetual, bought-outright, stand-alone versions of the software; Access 365 is the subscription-based version. Anyone working with any of these versions will be able to successfully complete this course. Throughout this course you will be using the desktop app; the course does not cover use of the web/online app.

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What you’ll learn

At the completion of this course you should be able to:

  • Understand how Access is used and how to navigate around it

  • Design a database with lookup tables

  • Create a database structure using Access

  • Modify the structure of an existing table

  • Add records to a new table

  • Add transactional records to a lookup database

  • Work with the records in a database table

  • Sort and filter records in a table

  • Create simple and effective queries

  • Create meaningful reports from tables

  • Create and use forms

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Who is the course for?

This course is designed for users who need to know how to create databases and to manipulate data to provide viable information.

Course subjects

Getting to Know Microsoft Access

  • Understanding Microsoft Access

  • Starting Access From the Desktop

  • Understanding the Start Screen

  • Creating a New Blank Database

  • Understanding the Backstage View

  • Opening an Existing Database File

  • Understanding the Access Screen

  • Using the Ribbon

  • Working With the Navigation Pane

  • Adding Commands to the QAT

  • Working With Touch Mode

  • Working With a Table

  • Working With Other Database Objects

  • Closing a Database File

  • Exiting From Access

Designing a Lookup Database

  • Understanding How Access Stores Data

  • Understanding Access Data Types

  • Scoping Your New Database

  • Identifying Table Problems

  • Refining Table Structures

  • Finalising the Design

Creating a Lookup Database

  • Creating a New Database File

  • Creating the Lookup Table

  • Defining the Primary Key

  • Saving and Closing a Table

  • Creating the Transaction Table

  • Understanding Lookup Table Relationships

  • Connecting to a Lookup Table

  • Viewing Table Relationships

Modifying Table Structures

  • Opening an Existing Table

  • Adding Fields to an Existing Table

  • Understanding Field Properties

  • Changing Field Size

  • Changing Field Names

  • Changing Decimal Places

  • Changing Date Formats

  • Indexing Fields

  • Deleting Fields From a Table

  • Copying a Table Within a Database

  • Deleting a Table From a Database File

Adding Records to a Table

  • Typing Records in a Table

  • Adding Records Using a Form

  • Saving a Form Layout for Reuse

  • Adding Records Using an Existing Form

  • Adding Additional Records

  • Importing From Microsoft Excel

Adding Transactional Records

  • Typing Transactional Records

  • Adding Transactional Records Using a Form

  • Adding Additional Transactional Records

  • Adding Records Using a Subdatasheet

  • Removing a Subdatasheet

  • Inserting a Subdatasheet

Working with Records

  • Table Navigation

  • Navigating to a Specific Record

  • Editing a Record

  • Deleting Record Data

  • Undoing a Change

  • Deleting a Record

  • Deleting Several Records

  • Searching in a Table

  • Searching in a Field

  • Finding and Replacing

  • Printing Records From a Table

  • Compacting a Database

Sorting and Filtering

  • Simple Sorting

  • Sorting on Several Fields

  • Simple Filtering

  • Working With Filters

  • Filtering Between Dates

Creating Queries

  • Understanding Queries

  • Creating a Query Design

  • Working With a Query

  • Changing a Query Design

  • Applying Record Criteria

  • Clearing Selection Criteria

  • Saving a Query

  • Running Queries From the Navigation Pane

  • Deleting a Query

  • Creating Additional Queries

Creating and Using Reports

  • Understanding Reporting in Access

  • Creating a Basic Report

  • Working With Existing Reports

  • Previewing and Printing a Report

  • Changing the Report Layout

  • Using the Report Wizard

  • Creating a Grouped Report

  • Creating a Statistical Report

  • Working With Grouped Reports

Creating and Using Forms

  • Understanding Forms

  • Creating a Basic Form

  • Creating a Split Form

  • Binding a Form to a Query

  • Using the Form Wizard

  • Working With Existing Forms

  • Editing Records in a Form

  • Deleting Records Through a Form

  • Deleting an Unwanted Form


This course assumes little or no knowledge of Microsoft Access. However, it would be beneficial to have a general understanding of personal computers and the Windows operating system environment.

Terms & Conditions

The supply of this course by Lumify Work is governed by the booking terms and conditions. Please read the terms and conditions carefully before enrolling in this course, as enrolment in the course is conditional on acceptance of these terms and conditions.

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